Scientific Project Manager

Key roles and responsibilities

• Working within a cross-functional client account team, a Scientific Project Manager (SPM) is accountable for the management of individual projects, or individual tasks within large/complex projects. SPMs work with a high degree of independence and meticulous attention-to-detail.

• Manage assigned tasks, taking responsibility for their successful, high-quality, and timely execution.
• Ensure correct filing and document management procedures are followed and encourage colleagues to do the same.
• Ensure client finance processes are adhered to and our knowledge of these processes is kept up to date.
• Working with the writing team, set-up project timelines based on agreed process and templates.
• Monitor timelines and track project milestones.
• Manage project finance, to include development of scopes of work, work orders, change orders, reconciliations, and invoicing.
• Track and flag out of scope working.
• Complete financial trackers.
• Act as the key point of contact for client finance admin team.
• Display confidence in contributing to internal and client discussions on finance management for allocated projects.
• Ensure accurate freelance management on allocated projects where requested.
• Act as a role model for project process, to ensure effective briefing takes place (completion of booking form and confirmation of brief) and that project financial documents are accurately aligned with the brief.
• Develop good knowledge of client products and priorities to enable full understanding of brief.
• Attend client TCs where appropriate and input for allocated projects.
• Produce high-quality meeting minutes.
• Flag any concerns around client questions and feedback.
• Offer proactive suggestions for addressing feedback.
• Take responsibility for own development, working with line manager to set personal objectives and proactively manage growth.
• Take on feedback and actively contribute to training opportunities.
• Provide proactive, constructive feedback on the performance of colleagues.
• Where appropriate, act as a mentor to team members.
• Support senior team members with new/organic business.
• Follow company procedures.
• Ensure professional and efficient communications.
• Build knowledge of relevant industry guidelines.
• Work with consideration of how account activities align with company goals.
• Consider and promote adherence to our values.

Aspire Scientific: Vision and Values

Culture

• We care for our team by fostering a people-first culture of trust, transparency, and flexibility that actively encourages a healthy and sustainable work–life balance.

Talent

• We recruit, invest in, and retain outstanding people. We provide the resources and ongoing training and development opportunities to nurture talented, stable teams who excel at what they do.

Excellence

• We develop successful client partnerships through excellence in medical writing and communication, underpinned by therapy area knowledge, industry expertise and a commitment to best practices.